Immigration Administrative Assistant

Diploma Program – 36 Weeks

Career Options:

  • Immigration Administrative Assistant
  • Immigration Paralegal

Anticipated Salary:

$36,000 – $65,000
Information from PayScale Canada

Career Options:

  • Immigration Administrative Assistant
  • Immigration Paralegal

Anticipated Salary:

$36,000 – $65,000
Information from PayScale Canada

Program Highlights

Under a licensed practitioner’s direction, immigration administrative assistants are responsible for office procedures with a focus on case and file management, time and financial management, client communication and record-keeping in compliance with professional standards.

The Immigration Administrative Assistant diploma program is designed to prepare students for a wide range of opportunities within the immigration consultancy field.

Throughout the duration of the program, students learn both the theoretical and practical aspects of the sector.

Students will learn to assist licensed lawyers or immigration consultants in a variety of practice areas, such as permanent residency applications for family sponsorship, business and worker classes, provincial nominees, as well as temporary visa applications for visitors, foreign workers, and foreign students. Students will also learn how to assist with Canadian citizenship applications.

Students will learn about office procedures with a focus on case/file management, time and financial management, and client communication and record-keeping in compliance with professional standards.

Program Notes

Tuition fees include all materials and student manuals. Financial assistance may be available to qualified students.

* Not all programs are offered at each location.

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Topics of Study

Canadian Immigration Law and Policy

In this course students learn about the Canadian Immigration and Refugee Protection Act (IRPA) and Canadian immigration laws and policies. They learn about Canadian immigration history, and global immigration patterns. Students will also learn the about the legislation, criteria governing applications for permanent and temporary entry to Canada, the citizenship process, structure and role of Immigration, Refugees and Citizenship Canada and the Immigration and Refugee Board.

Business and Skilled Worker Classes

In this course students learn to about economic class files, and the process of determining
qualification. They also learn how to research, and develop case strategy, and selecting and preparing documentation. Students will also learn about employ client fact situations, and how to work through the positives and negatives of various possible options.

Family Unification

In this course students learn about family class clients (sponsor and applicant). Students will also learn about the process of determining qualification, researching, developing a case strategy, and selecting and preparing documentation. They learn about client fact situations, determining the options. Student will learn about family sponsorships, genuineness of marriage or adoption, qualification to sponsor, common-law, conjugal and same sex relationships, and “In-Canada” spousal applications.

Temporary Entry / Labour Market Impact Assessment

In this course students learn about how foreign nationals enter Canada on a temporary basis. Students will also learn about qualification, research and develop a case strategy, and how to select and prepare documentation. Students will learn the requirement for employers to obtain a Labour Market Impact Assessment, and how they can hire and pursue a work permit for one or more temporary foreign workers. Students will learn to examine the process, and documentation.

Legal Research

In this course students will learn about Legal Research, fact investigation and memorandum writing. Students will learn how to problem solve, research techniques and communication of results.

Refugee Protection

In this course students learn about In-Canada refugee protection claims, the process of determining qualification, researching, selecting, and preparing documentation, and client hearing. Students will also learn about the “Refugee Selected Abroad” process, and offshore process.

Ethics and Professional Responsibility

In this course students will learn about the immigration consultant practice in Canada. Students will learn about the governance structure for the profession, the scope of immigration consultant practice, and the professional obligations of the practitioner. They will learn about immigration consultant’s duties to the client, the board (IRB), the Minister and Officers, the public, the profession, and its regulator.

Legal Office Procedures

Students will learn how to work in a legal office, office management, practices, and procedures. They will learn about roles and responsibilities of various professionals in a legal setting, and court system. Students also learn about time and financial management, organizational skills, communication skills, the production and processing of legal documents, and legal terminology and citation.

Grammar Essentials for Business Writing

This course provides students with a comprehensive review of grammar. This knowledge is necessary for an effective and professional image in the workplace. Poor grammar skills create a poor impression and can result in lost opportunities in employment and in business.

The course focuses on grammar, word usage, and punctuation, with an emphasis on common grammatical errors. This course is based on a Canadian perspective. Students are given the opportunity to practice, apply, and develop grammar skills through the completion of tasks and exercises found in each lesson.

Business Correspondence Level 1

This course consists of two parts: level 1, and level 2. It places emphasis on the acquisition of skills and style mechanics needed to produce personal and office correspondence. The parts of a business letter are examined in detail, as are the guidelines for organizing and writing a letter. Students will learn how to write neutral and inquiry letters, as well as positive and negative letters. Proper punctuation and word usage skills are also addressed. The latter part of the course deals with creating envelopes and labels using Microsoft Word, as well as writing and managing e-mail using Microsoft Outlook. Writing and creating memos, fax cover sheets, and forms using Microsoft Word templates are also covered.

Personal Computer Fundamentals

In this course, students learn about the components and basic operation of the personal computer. The course explores the history of personal computing, the hardware and software components necessary for personal computer use, file management, multimedia options, and browsing the Internet.

The course consists of eight modules, quizzes, and a Final Exam. Students are given ample opportunity to practice, apply, and develop their skills in personal computing.

Introduction to Keyboarding

The Introduction to Keyboarding course is designed for individuals who have no formal training in keyboarding. The objective is to teach students the skill of keyboarding – essential to the learning of other computer applications and workplace skills. The course begins with an overview of the basics of computer use. Students learn about the components of the computer and keyboard, as well as the seating, posture, and hand positioning necessary for efficient keyboarding.

Keyboard Skill Building Level 1

The Keyboard Skill Building Level 1 course is designed for individuals who have basic keyboard proficiency, and wish to increase speed and dexterity. Each lesson increases key recognition and builds confidence using the keyboard, while improving speed and accuracy. Speed achieved depends on personal dexterity and time spent on practice lessons. The Typing Trainer helps students learn and improve skills using a variety of methods: graphical keyboard drills, speed drills, alphabet drills, word, phrase and sentence drills, and keyboarding Self-Tests. Upon completion of this course, students are expected to keyboard at minimum 25 words per minute.

Microsoft Excel Level 1

In the Microsoft Excel Level 1 course, students learn to create and manage worksheets and workbook files; enter data and create basic formulas to perform calculations. They learn to edit and manipulate cell content, modify worksheet structure, view and format worksheets, and use Excel’s predefined functions. Students use the Find and Replace feature, use themes to format workbooks and practice preparing, previewing, and printing worksheets.

Microsoft Outlook Level 1

In the Microsoft Outlook Level 1 course, students will learn how to use both the e-mail program and the personal information manager components of Microsoft Outlook. The skills learned in this course will help students use Microsoft Outlook effectively both at work and in your personal life.

Microsoft Word Level 1

In Microsoft Word Level 1 course, students learn to create, navigate, and organize documents and use the help functions. They learn to edit and manipulate text, view and format documents, and use Word’s predefined functions. Students use the Find and Replace feature, use proofing and language tools, create, format and modify tables, work with hyperlinks and cross references, and learn how to preview and print a document.

Microsoft Word Level 2

The Microsoft Word Level 2 course teaches students intermediate- to advanced-level concepts and features of the Microsoft Word application. In this course, students learn to customize Word and build upon the basic skills learned in the Word Level 1 course. They learn how to increase their productivity and enhance their documents using some of Microsoft Word’s intermediate to advanced level features.

Job Search and Resume Writing

Job Search and Résumé Writing provides students with both traditional and innovative job-search techniques and résumé writing skills required to gain employment in today’s competitive marketplace. The course combines theoretical, how-to information with hands-on practical applications. Students are required to draw on their own experiences to identify work preferences, accomplishments, technical and transferable skills, and to research, organize, and analyze information; and to apply their knowledge in a series of job search preparation and implementation tasks.

Thought Patterns for High Performance

The course is designed to improve the student’s learning experience and prepare him or her for personal and professional growth and success. The focus is on increasing the student’s self-discipline and self-esteem. The positive concepts taught in this course are intended to unleash the student’s potential for growth and creativity, resulting in personal and professional development. Humor and practical examples are used to target the primary concerns of adult students. In addition, written exercises, activities, and audiotapes provide understanding, acceptance, and reinforcement of the program material.

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