Payroll Administrator

Diploma Program – 25 Weeks

Career Options:

  • Payroll Clerk
  • Pay and Benefits Administrator

Anticipated Salary:

$40,000 – $63,000
Information from PayScale Canada

Career Options:

  • Payroll Clerk
  • Pay and Benefits Administrator

Anticipated Salary:

$40,000 – $63,000
Information from PayScale Canada

Program Highlights

Payroll administrators are employed by payroll administration companies and by other establishments throughout the private and public sectors. Careers that correspond with the skills learned in this program include:

  • Benefits Officer
  • Pay and Benefits Administrator/Clerk
  • Salary Administration Officer
  • Pay Advisor/Clerk
  • Payroll Officer/Clerk

The Payroll Administrator program provides students with the necessary skills and knowledge required to perform payroll administrative duties in the payroll department and to apply payroll legislation. Students become familiar with basic payroll practices and procedures and are eligible to apply to the Canadian Payroll Association (CPA) for Payroll Compliance Practitioner (PCP) certification upon successful completion of the program and the acquisition of one year of payroll experience. In addition to accounting and payroll expertise, students gain skills and experience in word processing, spreadsheet applications, telephone communication skills, and performing a job search.

Payroll administrators collect, verify, and process payroll information and determine pay and benefit entitlements for employees within a department, company, or other establishments. Their duties may include:

  • Maintaining records of employee attendance, leave, and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • Preparing and verifying statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishees, and insurance and pension plans
  • Preparing employee payments and benefit payments by cheque or electronic transfer
  • Preparing Record of Employment forms
  • Completing, verifying, and processing forms and documentation for administration of benefits
  • Preparing T4 statements and other statements
  • Providing information to employees on payroll matters, benefit plans, and collective agreement provisions
  • Compiling statistical reports, statements, and summaries related to pay and benefits accounts
  • Preparing and balancing period-end reports and reconciling issued payrolls to bank statements
  • Operating computing, calculating, and other office equipment
  • Applying payroll legislation

Program Notes

Tuition fees include all materials and student manuals. Financial assistance may be available to qualified students.

* Not all programs are offered at each location.

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Topics of Study

Payroll Compliance Legislation

This course introduces students to payroll compliance responsibilities that affect organizations. This course is designed to provide the payroll student with the theory and knowledge required to describe payroll’s objectives and stakeholders, identify an employer/employee relationship, communicate the payroll compliance requirements to various stakeholders, and apply federal and provincial legislation to payroll including the Canada Pension Plan, the Employment Insurance Act, the Income Tax Act, employment standards legislation, Workers’ Compensation Acts and Québec-specific legislation.

Payroll Fundamentals 1

In this course, students learn how to apply payroll legislation and calculate individual pay. This includes all components of individual pay from remuneration, through deductions, to net pay for both regular and non-regular situations. Students will have the content and skills to effectively communicate all aspects of the individual pay calculation process to external and internal stakeholders.  This course is designed to provide the payroll student with the theory and knowledge required to calculate regular individual net pay, calculate non-regular individual pay, calculate termination payments, complete a Record of Employment, and communicate all aspects of individual pay requirements to stakeholders.

Payroll Fundamentals 2

In this course, students learn how to calculate and report government and third-party remittances, year-end requirements and accounting for payroll at the compliance level for the organization. Students will be able to effectively communicate these organizational processes and requirements to internal and external stakeholders. This course is designed to provide the payroll student with the theory and knowledge required to calculate organizational remittances to federal, provincial and third-party stakeholders, prepare accounting documentation for payroll, complete year-end documentation, communicate all aspects of organizational remittances, accounting and year-end requirements to various stakeholders.

Basic Bookkeeping Level 1

This course provides students with an understanding of the double-entry system of bookkeeping and provides the essential accounting tools for the workplace. The course is especially beneficial for students planning to take a computer accounting program or use computer accounting in the workplace.

Sage 50 Premium Accounting

In the Sage 50 Premium Accounting course (formerly Simply Accounting), the students will be introduced to the Sage 50 Premium Accounting software, using a hands-on approach with simulated source documents. Students will work step-by-step through the procedures for setting up each module, followed by transaction by transaction processing covering the concepts and techniques needed to use the software.

Personal Computer Fundamentals

In thiss course, students learn about the components and basic operation of the personal computer. The content in this course is both conceptual and practical and is intended to provide students with a working knowledge of computing. Students explore hardware troubleshooting, file management, multimedia options, and browsing the Internet.

Windows Level 1

The course will walk you through performing basic operations such as opening applications, using Help and shutting down the computer. Additionally, you will learn to set up user accounts, create and use custom keyboard shortcuts, personalize and organize the working space, and use the Action Centre. The course will also provide you with hands-on experience on how to connect, use and update devices, use File Explorer to manage files and folders, as well as navigate the internet using various browsers, including Internet Explorer and Microsoft Edge.

Keyboard Skill Building Level 1

This course is designed for individuals who have basic keyboard proficiency, and wish to increase speed and dexterity. Each lesson increases key recognition and builds confidence using the keyboard while improving speed and accuracy. Speed achieved depends on personal dexterity and time spent on practice lessons. Typing Trainer helps students learn and improve skills using a variety of methods: graphical keyboard drills, speed drills, alphabet drills, word, phrase and sentence drills, and keyboarding Self-Tests. Upon completion of this course, students are expected to keyboard at minimum of 25 words per minute.

Microsoft Excel Level 1

In this course, students learn to create and manage worksheets and workbook files; enter data and create basic formulas to perform calculations. They learn to edit and manipulate cell content, modify worksheet structure, view and format worksheets, and use Excel’s predefined functions. Students use the Find and Replace feature, use themes to format workbooks and practice preparing, previewing, and printing worksheets.

Microsoft Outlook Level 1

In this course, students will learn how to use both the e-mail program and the personal information manager components of Microsoft Outlook. The skills learned in this course will help students use Microsoft Outlook effectively both at work and in your personal life.

Microsoft Word Level 1

In this course, students learn to create, navigate, and organize documents and use the help functions. They learn to edit and manipulate text, view and format documents, and use Word’s predefined functions. Students use the Find and Replace feature, use proofing and language tools, create, format and modify tables, work with hyperlinks and cross-references, and learn how to preview and print a document.

Customer Service

This course will teach students the fundamentals of customer service, and help them to develop core competencies for providing excellent customer service. Students learn the definition of customer service, who their customers are, and how to be customer service oriented through description and examples. They learn tips for managing time and stress, communicating effectively with customers, and managing customer relationships. The course highlights being prepared and dealing professionally with customer conflicts and complaints. It identifies common pitfalls and explains how to avoid making them.

Telephone Communication Skills

This course is designed to help people who are currently working or are planning to work in a call centre, increase their telephone communication skills. It covers many of the communication skills common to all communication mediums, including person-to-person and written communications, but focuses mainly on the skills and techniques unique to telephone communications.

Job Search and Resume Writing

This course provides students with both traditional and innovative job-search techniques and résumé writing skills required to gain employment in today’s competitive marketplace. The course combines theoretical, how-to information with hands-on practical applications. Students are required to draw on their own experiences to identify work preferences, accomplishments, technical and transferable skills, and to research, organize, and analyze information; and to apply their knowledge in a series of job search preparation and implementation tasks.

Thought Patterns for a Successful Career

The course is designed to improve the student’s learning experience and prepare him or her for personal and professional growth and success. The focus is on increasing the student’s self-discipline and self-esteem. The positive concepts taught in this course are intended to unleash the student’s potential for growth and creativity, resulting in personal and professional development. Humour and practical examples are used to target the primary concerns of adult students. In addition, written exercises, activities, and audiotapes provide understanding, acceptance, and reinforcement of the program material.

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